Transcript
Information
Important ! ~ During peak seasons (Fall and Spring), transcript requests may take 10 to 15 business days to process. Please plan ahead as much as possible.
For students before 1987, please allow more time for processing since archived data is on Microfilm.
Official
Transcript Ordering Information
To order official transcript(s), print and fill out the Transcript
Request Form or pickup a copy of the form at the Records
Office.
If you cannot
print the Transcript Request
Form, please type and submit the following information:
Full
name including middle name and previous name used at Cal Poly
Social Security Number / Student ID Number
Date of Birth
Years of attendance at Cal Poly, or an approximation
Signature -- mandatory
Current mailing address and phone number
Send-to address and number of transcripts you are requesting to
each address
Payment
must be included with your order for Official Transcripts:
Pay by cash, check, money order, or credit card.
Payment must be made through the State Cashier's Office prior
to submitting a transcript request (for credit card payments, read
below). Check or money order payments should be made payable to "Cal Poly". The receipt from the State
Cashier must then be submitted with the transcript
request form. If your request is mailed, the check or money order should be included with your request or your reference number should be cited on your request.
Credit Card/ECheck option:
As of August 1, 2003, Master Card, Discover & American Express
credit cards will be accepted. For credit card orders,
there will be an added service charge of 3.15% of the total amount
charged. The CashNet/ECheck check writing system allows payment
with a virtual check. There is no added charge for this payment
option. If your enrollment at Cal Poly was BEFORE 1988 and you would
like to pay for transcripts with a credit card or with ECheck, you
must first contact the Office of Academic Records at (805) 756-2531
to have a current account established. PLEASE reference proof
of payment with your transcript request. All Online
payments may be made through CASHNet/SMARTPAY.
(Credit cards accepted: MasterCard, Discover & American Express).
Charges
Payment or reference number MUST be
included with transcript order.
-
$4.00
....................... single transcript
-
$2.00
each ............... additional copies (# 2-10)
$1.00 each ............... for copies (# 11-30)
-
Example:
-
1
copy costs $4.00
-
2
copies cost $6.00
11 copies cost $23.00
- Please send your transcript request and payment to:
-
- TRANSCRIPTS
Office of Academic Records
Cal Poly State University
San Luis Obispo, CA 93407-0033
Or drop off
your transcript request form along with proof of payment
to the Records Office window.
Each Official
Transcript is placed into a separate envelope. These are special
envelopes and will have a seal placed across the back of the envelope.
It is not necessary for you to include a return envelope.
How to
Expedite Your Transcript Order
Send your request
and payment via UPS Letter, Federal Express, Express Mail, or other express
service with a return express service envelope (prepaid and pre-addressed)
enclosed. Incoming express requests are processed and mailed the
next business day.
-
You
may fax in your order to (805) 756-7237 ONLY if you have paid
by credit card. Be sure to include the reference number given
to you by the automated credit card payment line. This will
eliminate the mailing time and your request will be treated
on a first-come, first-serve basis.
PHONE
ORDERS ARE NOT ACCEPTED because your signature is required.
Transcript
Holds
Transcript holds
may be placed on a student's record because of financial or other
obligations to the university. A transcript hold requires our office
to withhold any transcript request, unprocessed, until the obligation
is cleared to the satisfaction of the office or department placing
the hold. Transcript requests will be held at the Office of Academic
Records for a maximum of 30 days before being returned to the student.
Students receiving student loans are required to complete an Exit
Interview. (A transcript hold may be placed on the student's record
if the Exit Interview has not been completed.)
- Students
may use my.calpoly.edu
to check on the status of holds.
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