Records Office Forms
Records Forms • Evaluations Forms • Veteran Forms • Catalog & Curriculum
* These forms can be faxed to (805) 756-7237. All other forms will require additional signatures, therefore cannot be faxed.
** Transcript requests can be faxed only after you have paid the appropriate fee. This can be accomplished by using a credit card online, by paying at the campus Cashiers Office, or by mailing a check or money order for the appropriate amount to Records.
Records Forms
- Official Transcript Request**
- Verification Request* - enrollment, GPA, expected graduation.
- Student (EMPL) ID Number Request
- Excess Units Request
- Record Copy - copy of evaluation, other college transcripts, etc.
- Course Description Request Form
- Educational Leave Request
- Medical Leave Request
- Notary_Public_Services
- Time Conflict (Course Conflict) Form is available at the Office of the Registrar Office.
- Course Withdrawal Request Form(s) are available at the Office of the Registrar Office.
- Intrasystem Visitors Application to another CSU - Form available at the Office of the Registrar Office (call 805-756-2531)
- Intrasystem Concurrent Enrollment Application - attending Cal Poly and another CSU - Form available at the Office of the Registrar Office (call 805-756-2531)
Evaluations Forms
- Change of Degree Completion Date*
- Request for Graduation Evaluation*
- Choice of Catalog (For Cal Poly Departmental Use Only)
- Change of Catalog Notification (For current students wishing to change their catalog)
- Former Student Evaluation Request
- Substitution Form for GE Courses - Obtain form from the Office of the Registrar Office lobby (01-222)
- Undergraduate Substitution for Major/Support Courses - Students, please refer to your major Department to obtain form.
Veteran Forms
(additional VA Benefits information)- VA01 (pdf)– requests benefits for each quarter. Required for certification and receipt of monies.
- CPSU Benefit Information Sheet (pdf)– directions and information for requested benefits
Catalog and Curriculum Development
- Course Proposal - For use by faculty to propose New Courses for the Catalog, General Education, U. S. Cultural Pluralism, Experimental.
- Course Modification For use by faculty to propose changes to existing courses.
- Selected Topic Course - For use by faculty to propose a selected topic course (270, 470, 471, 570, 571, etc.)
- Consultation Memo to Other Departments (Curriculum Change, Course Change) For use by one department to notify other department(s) of proposed course changes and/or changes to curriculum requirements that affects the other department.
- Blanket Curriculum Substitution - For use by Department Chair/Head to propose a curriculum substitution; the change applies to all students in the major.
- U. S. Cultural Pluralism Course (USCP) Substitution - For use by students to request that another course be used to fulfill the USCP requirement.
- Add Request for Approved Electives - For use by Department Chair/Head to add a course to a list of approved electives in an existing catalog for a program or concentration.